Team Fundraising

The Port Colborne Girls Hockey Association (PCGHA) encourages teams to participate in fundraising activities that support player development and enhance the team experience. To ensure all fundraising is conducted fairly, transparently, and in the best interest of our players and community, all teams must follow the PCGHA Executive Guidelines for Fundraising.

These guidelines outline what fundraising activities are permitted, how funds may be used, and the approval process required before starting any event or campaign.

Key Highlights

Pre-Approval Required:
All fundraising must be pre-approved by the PCGHA Executive or designated representative. Teams must submit a completed Fundraising Request Form at least 10 days prior to the start of any fundraising activity.
Financial Accountability:
The designated team representative is responsible for keeping detailed financial records. A summary of activities and a financial report must be submitted to the PCGHA Executive by March 31st.
Parent Approval:
All team fundraising must be unanimously supported by parents during a team meeting. The fundraising form must be signed by all parents and forwarded for Executive review and approval.
Permitted Fundraising Purposes Include:
- Tournament registration fees
- Team apparel (approved PCGHA-sanctioned items only)
- Team meals, celebrations, and year-end banquets
Prohibited Fundraising Purposes Include:
- Travel expenses for coaching staff
- Purchase of additional ice time
- Any purpose deemed unacceptable by the PCGHA Board
Examples of Acceptable Fundraising Activities:
- Bottle or paper drives (no door-to-door soliciting)
- Product sales
- Garage or yard sales
- Car washes
- Raffles and games of chance (must follow Alcohol and Gaming Commission of Ontario regulations)
Reporting and Compliance:
A full financial report is required within 10 days following each fundraising event.
Any food-based fundraiser must comply with Ontario’s current food handling legislation.
Non-Compliance:
Failure to follow these guidelines may result in sanctions determined by the PCGHA Executive.

📄 Fundraising Documents

Before starting any fundraiser, please review the full Executive Guidelines for Fundraising and complete the required Fundraising Request Form for approval.