Reporting an Injury

Guidelines for Trainers

Player safety is our top priority. All injuries must be documented properly to ensure the well-being of our athletes and to support potential insurance claims.

📋 Medical Information Sheets

• Every player must have a completed Medical Information Sheet on file.

• Trainers must keep these sheets accessible at all times — during games, practices, and tournaments.

🩹 Injury Reporting Checklist

For a quick visual reference, trainers can use the OWHA “What to Do When There Is an Injury” guide.

This one-page checklist outlines the key steps for completing and submitting the OWHA Injury Form, including required timelines and contact information for assistance.

Key reminders from the guide:

• Complete all sections of the OWHA Injury Form, including health insurance details.

• Submit forms to the OWHA within 90 days of the incident.

• Original receipts must be mailed to the OWHA office within 52 weeks of the accident for reimbursement.

• For help, contact insurance@owha.on.ca or call 905-282-9980.

🩹 When to Complete a Hockey Canada Insurance Form

Submit the Hockey Canada Insurance Form if:

• A player or team official is injured during a game and misses more than one period.

• A player or team official is injured during a practice or any other sanctioned event and requires medical attention.

• A player or team official reports an injury after the fact (for example, they finished the game but sought medical attention later).

? Timely Reporting

• Forms must be completed as soon as possible to ensure insurance claims are processed correctly.

• Email a copy of the completed form to erica@pcwave.ca 

• Keep a copy of all documents for your own records.

📈 Statistical Reporting

Send a copy of the completed injury report to the Ontario Women’s Hockey Association (OWHA) at insurance@owha.on.ca 

These reports are used for tracking and improving player safety across the sport.

🔒 Confidentiality

All injury and personal information is strictly confidential. It should never be used to evaluate a player’s ability to continue participating in hockey.

👨?👩?👧 Injured Player’s Parents or Guardians

• Provide the partially completed Canadian Hockey Injury Report to the player’s parent or guardian.

• Explain that this form is required to submit an insurance claim for medical expenses not covered by OHIP or their personal insurance.

• Parents/guardians must mail the completed form and original receipts to OWHA within 90 days.

📬 Mailing Address

Ontario Women’s Hockey Association
225 Watline Avenue
Mississauga, ON
L4Z 1P3

🗂 Document Retention

Always retain copies of all forms and correspondence related to the injury for your team records.